For the first time in its mission, Première Urgence Internationale positioned itself on the subject as a reliable and efficient actor in the host communities of Maiduguri. However, other important needs are being evaluated by the mission.
Job Title: Human Resources Assistant
Based in: Monguno
Number of Position: 01
Deadline – 14 th April, 2020
Contract Start Date: ASAP
Nationality: For Nigeria Nationals only
Female applicants that fulfill the mandatory requirements for the position are strongly encouraged to apply.
OVERALL MISSION
General Objective
Under the supervision of the Human Resources Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at Monguno base office.
RESPONSIBILITIES AND TASKS
A. Administrative management & follow-up
Organize the necessary personnel and contractual documents for all base staff
Ensure that all HR files are complete and updated
Manage the physical and electronic archival of HR files as per the archiving and filing process
Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)
Record minutes of meetings when asked by the line manager
Receive and compile any claims from base national staff, and report them to his/her line manager
Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
During on boarding of new staff, prepare all documentation for base staff to ensure they
benefit from all social covers offered by PUI
Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
Prepare the HR files for audit and verification visits
Assist the HR Officer in the preparation of meetings when needed
B. Human Resources management for national staff
Maintain confidentiality of HR information
Assist the HR Officer in the implementation and respect of HR policy and procedures
Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions
Keep track of the base staff leaves and update concerned tools accordingly
Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
Regularly update the coordination HR database,
Ensure the respect of termination procedures and prepare all necessary documents
When delegated, update the base and key staff organizational charts
C. Recruitment
Maintain and ensure the completion of all recruitment documents in HR files
File and archive the resumes received on the email address and transfer them to recruiters
Be the focal point for the communication with candidates throughout the whole process
Schedule technical tests and interviews
Assist the HR Officer in the recruitment at base level and attend interviews when needed
Prepare the integration of any new employee
D. Capacity building
Assist in identifying training institutions as per the identified needs
Assist the line Manager to organise or plan trainings
Archive training certificates and attendance sheets in HR files as per the archiving process
Forward to line manager the identified skills to be improved that were reported in
performance appraisals
Update the concerned tools according to trainings received
E. Payment
Collect, monthly, the advances on salaries request
Update all changes related to change of bank account for Base staff in the HR data base
PRIORITIES OF THE DEPARTMENT
Assist in the good application of ISR and Guidelines
Digitalization of the HR files & assist in the physical and electronic atchival of HR files as per the archiving and filing process
Ensure the confidentiality of all HR matters
Assist in the implementation of capacity building plan
Follow up on the evaluation/appraisal deadlines of National staff
Ensure that all base staff are well registered to benefit of all social and medical coverage provided by PUI
MANDATORY REQUIREMENTS
Language skills: Fluent In Hausa,English, and Kanuri (intermediate level is desirable).
Education Degree: University Degree in Human Resources, Public admnistration, social sciences or related field
Work experience: at least 6 months Experience in Human Resources management (in a NGO would be preferable)
