Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
Job Title: Finance and Administration Manager
Job ID: 13-11027
Locations: Zamfara, Plateau, Benue and Nassarawa
Number of positions: 4
Grade: J
Group / Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN – Program Delivery Group
Project / Program: A576 – PMI – S
Reports To: Director, Finance and Administration
Overview
President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
MSH seeks to recruit Finance and Administration Managers for Zamfara, Plateau, Benue and Nassarawa States
The position holder will be responsible for assisting the Director, Finance and Administration with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse
The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency
The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.
Specific Responsibilities
Review payment vouchers.
Ensuring properly code all transactions.
Exercising control and monitoring all expenses from the petty cash.
Payment of expenses, including per diem and transport to participants during activities in the field.
Prepare and control advances.
Ensure balances of unused portions of advances are deposited into the MSH account.
Supervises deposit slips for cash to be deposited into the bank account.
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
Maintain accounting files.
Follow up on outstanding advances and assure timely reconciliation.
Control consumption of project petrol, electricity, water, telephone, supplies, etc.
Participate in the improvement of the accounting system and the system of internal control.
Create all financial reports as requested by supervisor.
Capacity building of team members.
Preparation and filing of forms for payments of taxes and social security.
Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
Ensure that treasury practices in country minimize MSH’s cash exposure.
Ensure that entries are entered into financial system accurately and timely.
Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
Systems are in place to: ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
Monitor and ensure compliance.
Other tasks as requested by supervisor.
The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.
